Everything that the Cubmaster does is aimed at helping the individual Cub Scout. The Cubmaster is a registered adult leader of Scouting America who is able to communicate well with adults and youth. The Cubmaster should be willing and able to delegate responsibilities and set a good example through behavior, attitude, and uniform. Along with the contents of the 'Welcome! New Cubmaster' guide and the latest Cub Scout Leader Guide, their responsibilities are to:

• Complete Cubmaster position-specific training & support the policies of Scouting America.

• Attend monthly roundtables with the Committee Chair.

• With the Committee, develop & execute a plan to recruit new families into Cub Scouting.

• Ensure that all leaders and parents are aware and follow Youth Protection Guidelines.

• Plan and help carry out the Cub Scout program in the Pack according to the policies of Scouting America including the use of the Scouting America SAFE Checklist for all activities and adherence to the policies in the Guide to Safe Scouting.

• With assistance from the Pack Committee and Den Leaders, plan fun and engaging Pack meetings and Pack activities.

• See that the Pack program, leaders, and Cub Scouts positively reflect the interests and objectives of Scouting America.

• Work with the Pack Committee on program ideas, planning and delivering Cub Scout Adventures that are available for all Cub Scout ranks; selecting and recruiting adult leaders; and establishing a budget plan.

• Guide and support Den Leaders. See that they receive the required training for their positions.

• Help organize and encourage graduation into a Troop by establishing and maintaining good relationships with one or more local Troops.

• Maintain good relationships with parents and guardians. Seek their support and include them in activities.

• See that Cub Scouts receive a quality, year-round program filled with fun and activities that provide an opportunity for Cub Scouts to earn the Summertime Fun Adventure.

• Help the Committee Chair conduct the annual Pack program planning conference and the monthly Pack leaders' meetings.

• Work with the Committee Chair to cultivate, educate, & motivate all Pack leaders & parents or guardians in Cub Scouting.

• Take part in the charter review meeting and annual charter presentation ceremony.

• Request Den chiefs for all Cub Scout Dens and, after selection, see that they are trained; recognize them at Pack meetings.

• Conduct impressive advancement, recognition, and graduation ceremonies. For Arrow of Light ceremonies, Scoutmasters and other Troop leaders should be involved.

• Meet with the unit commissioner, Arrow of Light Den leader, and Scoutmaster to establish plans for the Arrow of Light Scouts' transition to a Troop.

The Cubmaster has a big role. Having assistant Cubmasters allows them to share responsibilities. Every Pack should have at least one assistant Cubmaster, but many Packs have two or three. At least one assistant Cubmaster should be able to replace the Cubmaster's position in case of an emergency. The assistant Cubmaster is recommended by the Cubmaster, approved by the Pack committee and chartered organization, is registered as an adult leader of Scouting America, and is current with Youth Protection training. An Assistant Cubmaster's responsibilities are designated by the Cubmaster and generally include:

• Helping the Cubmaster as needed. Being ready to fill in for the Cubmaster, if necessary

• Complete Cubmaster position-specific training

• Attend monthly roundtables

• Participate in Pack meetings, including the use of the Scouting America SAFE Checklist for all activities and adherence to the policies in the Guide to Safe Scouting.

Cub Scout Den Leaders work directly with Cub Scouts and their parents/guardians to execute the Cub Scouting program in the Den. Dens may have a Den Leader and Assistant Den Leader or two co-Den Leaders. When serving female youth, there must be at least one female registered adult leader present for all Den meetings and activities. The responsibilities for Den Leaders vary by the rank of the Den they are leading, but all have these shared responsibilities:

• Register as a Cub Scout Leader with Scouting America.

• Complete Youth Protection training and all online training modules for Den Leader training.

• Plan, prepare for, and conduct Den meetings with the assistant Den leader and Den chief.

• Attend the Pack leader's meetings (committee meeting).

• Encourage Cub Scouts earn their badge of rank and continue in Scouting.

• Help train and guide the Den chief in working with Cub Scouts; see that they receive recognition for their efforts.

Lion and Tiger Den Leader specific responsibilities:

• Plan, prepare for, and conduct Den meetings with the assistant Den leader, Den chief, and a different family each month.

• Coordinate shared leadership among the families in the Den.

• Rotate responsibilities monthly ensuring each family has the chance to host, plan and/or execute Den meetings and activities

Wolf, Bear, and Webelos Den Leader specific responsibilities:

• Provide meaningful duties for the Denner and assistant so they can learn responsibility & gain satisfaction from their efforts

Arrow of Light Den Leader specific responsibilities:

• Make contact with a Scouts BSA Troop to visit as soon as possible. This is a requirement for the Bobcat Adventure.

• Encourage Cub Scouts earn their Arrow of Light badge and cross over into a Scouts BSA Troop

• Provide meaningful duties for the AOL patrol leader so they can learn responsibility & gain satisfaction from their efforts.

• Plan and conduct, along with the Scoutmaster and Assistant Scoutmaster, meaningful joint activities.

• Plan and carry out overnight campouts and other outdoor activities including the use of the Scouting America SAFE Checklist for all activities and adherence to the policies in the Guide to Safe Scouting.

The assistant Cub Scout Den leader shares the responsibilities of the Cub Scout Den leader and may be called upon to serve as a family contact or record keeper, or to handle other details of Den operation. Each Den should have at least one assistant Den leader. The responsibilities of the Assistant Den Leader are determined by the Den Leader, similar to how the responsibilities of the Assistant Cubmaster are determined by the Cubmaster.

Please note that Assistant Den Leaders are required by Scouting America policy to be registered and trained adult leaders.

The Pack Committee Chair leads the Pack Committee and thus is responsible for the administration, oversight, and support of the Pack program. The Pack Committee Chair’s role is to:

• Support the policies of Scouting America.

• Complete position-specific training for Pack Committee Chair.

• Maintain a close relationship with the Chartered Organization Representative and the Chartered Organization to cultivate harmonious relations and maintain communications.

• Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.

• Supervise Pack Committee operation by:

  • Calling and presiding at monthly Pack Committee or Parent Meetings.

  • Assigning duties to Committee Members.

  • Planning for Pack charter review, recruitment, and re-registration.

  • Approving bills before payment by the Pack treasurer.

• Conduct the annual Pack Program Planning Conference and Pack Leaders’ meetings.

• Recognize the need for more Dens, and see that they are formed as needed.

• Work with the Chartered Organization Representative to provide adequate & safe facilities for Pack Meetings.

• Cooperate with the Cubmaster on Council-approved fundraising projects.

• If the Cubmaster is unable to serve, assume active direction of the Pack until a successor is recruited and registered.

• Appoint a Committee Member or other registered adult to be responsible for Youth Protection training.

• Develop and maintain strong Pack–Troop relationships, and work closely with the unit commissioner and other Pack and Troop leaders in bringing about a smooth transition of Webelos Scouts into the Troop.

The Communications Chair is responsible for maintaining records and communicating what is happening within the Pack. This role works closely with the Public Relations Chair, Membership & Registration Chair, and New Member Coordinators to work the welcome table at Pack meetings. The Communications Chair’s responsibilities include:

• Ensure proper records are kept, such as note-taking during Committee Meetings

• Send a monthly newsletter to all Pack members , keeping them up to date with goings on at the Pack level

• Takes attendance at Pack events as cubs arrive

• Assists Membership Chair and New Member Coordinators with distribution of materials at Pack meetings, including:

  • Required Patches

  • Class B shirts

  • Gathering Activities

  • Any required forms or papers

Optionally, the Communications Chair may take on these additional duties:

• Act as quartermaster for the storage unit and non-camping equipment

• Act as the Pack Webmaster (or editor) on the Pack webpage and/or Troop Track for the non-public sites

The Finance Chair manages the Pack's financial records, collects dues and payments, and writes checks to reimburse others. The Pack Finance Chair’s responsibilities include:

• Attend all Pack events or coordinate for another member to cover

• Manage Pack finances to include bank accounts and recurring payments

• Collect Pack dues from all families by cash, check, or PayPal

• Approve the annual budget, making adjustments as needed

• Provide purchase reimbursement for official business

• Report on finances at every committee meeting:

  • Current Pack Balance

  • Expected upcoming expenditures

  • Actual income/expense totals since last meeting and year-to-date

  • Budget adjustments and how well we're keeping to our expected budget (expected vs actual)

• Manage Scout Accounts and keep the scouts and their parents informed of their balances using Troop Track

• Works closely with the Committee Chair, Cubmaster, and Chartered Organization Representative

The Advancement Chair helps den leaders and parents understand the advancement program and helps den leaders plan a program that makes it possible for Cub Scouts to earn their badge of rank and transition into a Scouts BSA troop. The Advancement Chair’s role is to:

• Help Den leaders and parents understand the advancement program*

• Help plan and conduct awards & bridging ceremonies**

• Purchases all loops, pins, cards, badges, and other accoutrements for recognition from the Scout Shop

• Promote proper uniform wear for all members (Adults and Cubs in Class A and Class B uniforms)

• Assist the Committee Chair and Cubmaster with special recognitions, including service stars, knots, and other awards

• Along with the Committee Chair and Cubmaster, manage Scoutbook access

The Public Relations Chair keeps Pack activities visible to the public, as well as to the families of the Pack. They are in charge of keeping the image of the Pack (and Scouting) positive in the public eye. The Public Relations Chair’s role is to:

• Encourage family participation

• Circulate recruitment materials within the community

• Manage the following public facing online items:

  • Pack Website (Public facing)

  • Social media outlets (Facebook)

  • Public & Private calendars

  • Google Photo Album

• Actively promotes public Pack activities and involvement in the chartered organization, schools, & community

• Engage with the local community to publicize Pack accomplishments, events, and activities

• Work closely with the Membership & Registration Chair for recruitment activities

The Outdoor Activities Chair helps the Cub Scouts develop a love for the outdoors, though camping, hiking, and other adventures. Their role is to:

• Help coordinate outdoor activities such as: hikes, service projects, camping, fishing, etc.

• Ensure leaders are trained for outdoor activities

• Obtain BALOO certification (cost of training will be reimbursed upon completion)

• Make camping reservations for the Pack and help the Pack Leadership Team schedule camping activities

• Helps Webelos & AOL Den leaders plan overnight campouts

• Acts as a point of contact for family camping questions

• Promotes day/resident camp opportunities as well as District, Council, and National events

Optionally, the Outdoor Activities Chair may take on these additional duties:

• Act as quartermaster for storage unit and/or camping equipment

• Lead outdoor activities as desired

• Obtain/maintain Safe Swim Defense (26m) and Safety Afloat (30m) training *

• Obtain/maintain IOLS training (overnighter only) *

• Obtain / maintain Red Cross First Aid and CPR certifications *

The Membership and Registration Chair is the primary recruitment leader and aids with registration, retention/renewal, and charter renewal. Their role is to:

• Works with the Cubmaster and Committee to develop and carry out a plan for membership retention and recruitment

• Works with scouts and families to encourage active participation

• Guides families through individual renewals

• Works with Cubmaster & Chartered Org Rep to complete charter renewal

• Ensures smooth transition between Dens and Pack to Patrols and Troop for AOL scouts.

• Along with the Secretary and New Member Coordinators, distribute materials at Pack meetings:

  • Required Patches

  • Class B shirts

  • Gathering Activities

  • Any required forms or papers

Scouting requires funding to support the program. The Popcorn Kernel manages the fundraising program for the Pack and interfaces with the District and Council for fundraising opportunities. The Popcorn Kernel’s role is to:

• Be the point of contact for the District on how funds are raised locally for Scouting and what the expectations are for local Packs to participate.

• Act as the Point of Contact between the District and the Pack for all things Popcorn and Trails End

• Manage popcorn inventory – physically and digitally

• Track sales and manage the Trails End App

• Generate HYPE for selling popcorn

• Setup, track, and manage Storefronts

• Investigate alternative sales locations and techniques 

While technically a Pack Committee position, only one New Member Coordinator needs to attend Committee Meetings to pass on information to the group. Therefore, Pack Committee Member training is optional for this position.

Sustaining strong membership in a unit depends not only on having new members join the unit, but also on engaging youth and their families in the unit experiences so that they feel welcomed and want to stay. The role of the New Member Coordinator is to ensure that both keys to success take place. Responsibilities include:

• Actively recruit new members in the community

• Serve as welcome ambassadors for the unit

• Engage with youth and their families during Pack meetings and other activities to ensure they feel welcome (encouraging retention)

• Work with Membership & Registration Chair to ensure proper recruitment, registration, and retention.

• There should be at least 1 new member coordinator, but can be 1 (or more) per Den.

• Along with the Secretary and New Member Coordinators, distribute materials at Pack meetings:

  • Required Patches

  • Class B shirts

  • Gathering Activities

  • Any required forms or papers

Scouting for Food is a large-scale public service project managed by Scouting America. Pack 1483 usually works with Troop 1154 and 2970 to coordinate locations for flyer distribution and food pickup. The planning and execution involve a significant amount of "hurry up and wait" from Council and District levels. The 2025 drive is already scheduled for 1 November (flyer distribution) and 8 November (food pickup). Responsibilities include:

• Attend Scouting for Food meetings (virtually or in person) with District and Troop representatives

• Coordinate with Troop 1154 & 2970 to determine serviceable areas and break down into sections based on Den/Patrol size and capabilities

• Coordinate with the assigned and/or chosen charities

• With the help of the Leadership Team, recruit parents to help with driving and food sorting

• Create packets with maps, Do's/Don'ts lists, basic first aid, and emergency contact numbers for use by drivers (parents/guardians) on flyer day and pickup day

• Coordinate to have a base of operations for flyer day and pickup day (usually outside Hillside Elementary)

The Pinewood Derby is one of the most anticipated Cub Scouting traditions. The Pinewood Derby Director's job is to ensure the event is planned and executed to ensure the Cubs have fun. The 2026 Pack 1483 Pinewood Derby should be in February. The Loudoun District Pinewood Derby is usually in March. Responsibilities include:

• Reserve the venue for the event – usually the Great Room at Our Savior's Way Lutheran Church

• Assembling volunteers:

  • Track transport, set up, and tear down teams

  • Track Timers to ready the cars and operate the computer

  • Registration Desk to check-in racers and cars

  • Pit Crew to adjust cars before and during the races

  • Concessions Crew to sell snacks

  • Decorating Crew to make the venue fun and exciting

• Update the rules and regulations each year

• Serve as a point of contact for parents and Cubs

• Acquire and distribute car kits & participation patches (NO dates on patches!)

• Acquire awards for 1st – 3rd Pack race, 1st-3rd Den races, and ~20 ribbons for design awards

NOTE: The Pinewood Director is NOT expected to perform any of the volunteer functions at the event – just serve as a manager/director for the volunteers.

The Bicycle Rodeo is a recruiting event in early summer, shortly after school is out. It involves bicycle safety checks and several technical courses to help Cubs feel more confident on their bicycles and challenge their skills. The Bicycle Rodeo Wrangler's responsibilities include:

• Reserve an outdoor venue for the event that is suitable for bike riding (usually a large parking lot)

• Develop the event plan and station layout using previous years as a guide

• Assemble volunteers:

  • Managers for each station

  • Registration desk

  • Concessions crew

  • Set up and tear down teams

  • First aid team

• Coordinate with local Sheriff's office and/or local EMS/Fire Dept as special guests

• Serve as a point of contact for parents and Cubs

• Acquire and distribute participation patches (NO dates on patches!)

NOTE: The Bicycle Rodeo Wrangler is NOT expected to perform any of the volunteer functions at the event – just serve as a manager/director for the volunteers.

The Raingutter Regatta is a great summer recruiting event, often paired with some sort of water fun like a pool party. Scouts build small sailboats and race them in a ‘raingutter’ in an informal competition. Kits are provided on the day of the event. The Raingutter Regatta Admiral’s responsibilities include:

• Reserve the venue for the event – usually the parking lot of a community center, pool, or other space where scouts can get a little wet

• Assembling volunteers:

  • Track transport, set up, and tear down teams

  • Registration Desk to check-in racers and distribute boat kits

  • Construction Crew to help with boat assembly and decoration

  • Referee to set up race heats and determine winners

• Update the rules and regulations each year

• Serve as a point of contact for parents and Cubs

• Acquire and distribute boat kits (available online or in store via the Scout Store)

• Acquire awards for 1st-3rd places & participation patches (NO dates on patches!)

NOTE: The Raingutter Regatta Admiral is NOT expected to perform any of the volunteer functions at the event – just serve as a manager/director for the volunteers.

The Soda Bottle Rocket Derby is a wonderful spring recruiting event, often paired with other recruitment activities or at the spring campout (or both). Scouts will receive instructions on how to construct their rocket(s) during Pack and Den meetings in the spring and must bring their rockets to the event. This is NOT a competition, but just a great way to have fun! The Soda Bottle Rocket Derby Mission Commander's responsibilities include:

• Reserve the venue for the event – usually a large, open field with restrooms nearby

• Assembling volunteers:

  • Fuel acquisition, storage, and delivery team (large water jugs – often no water is available on site)

  • Ground Crew to set up and facilitate loading and launching

  • Repair Crew to help scouts fix damaged rockets

• Update the rules, regulations, and construction instructions each year

• Serve as a point of contact for parents and Cubs

• Acquire and distribute participation patches (NO dates on patches!)

NOTE: The Soda Bottle Rocket Derby Mission Controller is NOT expected to perform any of the volunteer functions at the event – just serve as a manager/director for the volunteers.

The Pack Meeting Construction Crew arrives early to aid with setup for Pack Meetings. They plan and execute opening activities for each meeting. They are also expected to assist with the transportation of opening and closing activities materials. Their team responsibilities include:

• Creating, acquiring, or otherwise enabling pre-meeting activities (with Committee approval)

• Transporting, setting up, and tearing down Pack meeting game/activity (the main one after the closing flag ceremony)

• Acquisition, maintenance, and replacement of any game/activity equipment to include:

  • Crayons, markers, pens, pencils etc for drawing

  • Blank, pre-printed, colored, etc paper

  • Balls, cones, rope, tape, etc used for activities

  • Any other equipment needed for the game(s) and activities to function in a safe and controlled manner

• Sharing written rules/explanations of all games/activities for both leaders/parents and Scouts

• NOT responsible for running the games/activities

NOTE: These volunteers are expected to manage planning and execution of the opening and closing activities with assistance from parents and Den Leaders as needed.